Case Study · Legal

Case management. Automated end to end.

An immigration law practice was drowning in its own paperwork — every case meant hours of reading, extracting, and re-typing. Six weeks later, documents file themselves and lawyers do law.

Does this sound like your practice?

Every new case starts with hours of reading and re-typing what the client already gave you.
Paralegals copy the same names, dates, and numbers into five different forms.
A transposed date in one filing means motions, delays, and apologies.
Deadlines live in highlighters, sticky notes, and one very stressed calendar.
Your lawyers bill fewer hours than they work — the difference is data entry.
IF YOU CHECKED THREE OF THESE — THIS CASE STUDY IS ABOUT YOU.
95%+OCR accuracy, case documents
12 hrs/wkParalegal time returned
6 wksKickoff to full production
2.5×Cases handled per paralegal
Before / After

The same Tuesday, six weeks apart.

Before — every case, by hand

  • Paralegals read every passport, form, and letter — then re-typed the contents into case management software
  • A single filing meant touching 30–60 pages across five document types
  • Data entry errors surfaced at the worst possible moment: at submission
  • Case capacity was capped by typing speed, not legal capacity
  • Evenings and weekends absorbed the overflow
  • After — documents file themselves

  • Documents are read, classified, and extracted on arrival — 95%+ accuracy, verified against source
  • Case files assemble themselves; paralegals review a pre-filled record
  • Inconsistencies are flagged the day documents arrive, not at submission
  • Each paralegal now carries 2.5× the caseload — calmly
  • The firm takes on matters it previously had to refer out
  • How we did it

    Six weeks, no drama.

    Build — Document intelligence for case managementSCOPED FIXED-PRICE · FROM THE BLUEPRINT
    Weeks 1–2

    Learn the documents

    The system trained on the firm's real historical case files — every document type, every format quirk — and was graded against what paralegals had actually entered.

    Week 3

    Shadow mode

    Live documents processed in parallel with the team. Accuracy proven on real intake before anything touched a case file.

    Weeks 4–5

    Review & approve

    Extracted data pre-filled case records; paralegals approved with one click. Anything below the confidence threshold routed to a human, always.

    Week 6

    Full production

    Straight-through filing for clean documents, human review on flags. Audit trail on every field — because this is law, not a demo.

    "Our paralegals stopped being typists and went back to being paralegals. That's the whole story."— MANAGING PARTNER
    Under the hood

    Built with, not around.

    Everything integrated into the tools the firm already ran — no migration, no new software for the team to learn.

    Existing case management Anthropic Claude Custom OCR pipeline n8n orchestration Email intake Full audit logging
    Results & Business Impact

    Paralegals stopped typing and started practising.

    • Case files assemble themselves

      Documents are read, classified and extracted on arrival. A paralegal reviews a pre-filled record instead of building one from a stack of scans.

    • Errors surface on day one, not at submission

      Inconsistencies between documents are flagged the day they arrive — which is the difference between a correction and a motion.

    • Each paralegal carries 2.5× the caseload

      Calmly. Capacity was never capped by legal skill; it was capped by typing speed.

    • The firm stopped referring work out

      Matters it previously had to turn away now fit inside the same team.

    What we didn't solve

    Straight-through filing applies to clean documents only. Anything flagged — poor scans, handwritten amendments, or a document type the matter has not seen before — goes to human review before it is filed.

    How many hours does YOUR practice spend re-typing?

    Tell us what a new matter costs you in reading and data entry today. We’ll show you what document intelligence would change, before you spend a dollar.

    Book a discovery call

    Want results like these?

    Tell us where your team is losing hours. We'll show you exactly what automation can do about it — and what it's worth, before you spend a dollar.

    30 minutes · No pitch deck · An honest first read

    Case study: legal case management automated — 95%+ OCR, 2.5× caseload